Office Administrator

Calgary Office

Absolute Imaging Inc., a dynamic and rapidly growing seismic data processing company, is looking for the right person to head a busy, entrepreneurial office. We are seeking a highly motivated individual to join our team on a full-time basis. This is a fantastic opportunity for a computer savvy, detail-oriented individual who possesses a can-do attitude.

Reporting to the President & CEO, the Office Administrator will be responsible for planning and overseeing all administrative support and office services for the company including reception duties.

Reception Responsibilities:

  • Answering phones
  • Greeting guests
  • Couriers, incoming & outgoing mail
  • Keeping the office area tidy
  • Opening & closing of the office

Office Administration Responsibilities:

  • Ensuring the overall operational efficiency of the office
  • Monthly bookkeeping including payables, receivables, bank deposits and month-end reporting
  • Monitoring and maintaining office supplies inventory
  • Negotiating and managing service and supplier contracts
  • Providing HR support including developing job descriptions, administering health plan, and facilitating employee hiring
  • Assisting in marketing initiatives including updating of website
  • Booking travel for the management team
  • Planning employee social events and assisting with client events

Skills & Qualifications:

  • 3-5 years experience in a similar role or an administration certificate/diploma
  • Knowledge of business processes including accounting/finance
  • Prior experience with Simply Accounting software is an asset
  • Strong working knowledge of Microsoft Word, Excel and Outlook
  • Highly organized with great attention to detail
  • Proven ability to manage multiple conflicting priorities at once
  • Ability to communicate effectively, both written and oral
  • Independent and internally driven work ethic

If you feel that you are uniquely qualified for this position please submit your resume, cover letter and salary expectations by end of day September 17th to info@absoluteimaging.ca.

We thank all applicants for their interest in this position; however, only those who most closely match our requirements will be contacted.